Organisations often don’t know where their Microsoft Teams chats, channels and files are stored or have difficulty storing or archiving these assets in a legally compliant and audit-proof manner, in the on-premise or cloud solution of their choice. However, with inPoint Teams Online Archiving (TOA), you can always ensure legally compliant and secure storage and management of your Microsoft Teams communications.
Solution: Microsoft Teams Archiving
Many companies use Microsoft Teams for internal or external projects, simple chat conversations or departments set up teams and channels for their employees. TOA provides a secure archive for all conversations and shared documents. If some documents are accidentally or intentionally deleted, they can always be found again in the archive.
We form the journal to Microsoft 365 – a legally secure record of your Microsoft Teams content. In this case, inPoint TOA acts as a collector and caches your Teams data. The journal archives the collaboration content immediately and also stores the content of previously deleted messages.
Compliant LONG-TERM ARCHIVING
The data collected by Teams is exported at regular intervals to a selected target archive. This can be one of the existing online publishers, which are intended for simple export, or a long-term archive defined by you.
Microsoft Teams Archiving: How it works
Journal archiving of all communication
Capture and archive all internal and external communication & files.
Compliance with the archiving obligation with inPoint or other DMS systems.
Create sense and order in MS Teams
Export and archive completed projects or the entire chat of a specific user.
Free your Teams from obsolete data, which, due to regulations, can now be stored at a low cost with TOA.
Connect MS Teams communication with customer data
Capture and connect customer-related communication with your CRM/ECM/DMS system.
Use eDiscovery features to search, and manage Teams data.
Advanced Features with inPoint DMS
Archiving vs. Backup
Archiving is usually used for long-term storage and retention in accordance with legal requirements, while a backup is used for short-term storage and recovery.
To ensure optimal data protection, both archiving and backup are needed. Especially since archiving solutions offer better features for archiving data – e.g. metadata search and e-discovery – than backup software.
Nevertheless, backup and archiving have one thing in common: they support primary data storage.
With inPoint Teams Online Archiving (TOA), you get an archiving solution that you can combine with all common backup solutions.
Your contact partner
Head of Business Communication Solutions
Welcome to H&S, my name is Stephan Gehling.
I would be delighted to assist you with my know-how on our archiving solution inPoint TOA. Should you have any questions or simply wish to exchange information, please do not hesitate to contact me at any time.
I look forward to hearing from you!
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